Library Facilities

Services Available

JoKUCo has a library. We are providing orientation and training for new users of the library. Library users are also assisted to acquire electronic reference materials from various websites through access to different electronic resources. Newspapers are also available at the Library.

The library is open 14 hours per day, Monday to Friday, and 10 hours on Saturday. There is a Photocopying Service available at the Library at Tshs 50 per page.

Library Rules and Regulations

In order to provide a basis for a conducive use of Library services and facilities, users are required to comply with the following rules and regulations:

Membership Registration

  1. In order to borrow books and other Library materials like CD’s, CD-ROM’s, photographs, maps, etc., one has to be registered as a library member. Membership registration is free to students, Lecturers and Researchers who want to use the Library.
  2. The members are however required to fill in membership application form before they can be qualified to become full-time members.

Borrowing Tickets

  1. Upon registration, Library users will be provided with borrowing tickets. While students are provided with one ticket for two books only, Lecturers and Researchers are provided with one ticket for five books. Borrowing tickets must be handled and kept carefully. It is the responsibility of the ticket owner to pay for any book or Library material borrowed by a culprit using the lost ticket.
  2. In case of a part-time lecturer, the Head of the Department will borrow the materials on their behalf, thus carrying the responsibility for the books.
  3. Any loss of the borrowing ticket must be reported and a fine of 5,000/= (Five thousand Shillings) will be imposed as a cost of replacement of the lost tickets.

Library Clearance

  1. After completion of studies or termination of employment, Library users are required to surrender all tickets issued for cancellation.
  2. Failure to submit them may cause unnecessary delays in getting the transcripts, examination results or statements, and certificates, or results.

Lending Procedures

  1. Borrowers are required to show identity card and to produce Library tickets when borrowing Library materials from the main collection. Identity card on the other hand is used to borrow materials from the Special reserve collection.
  2. Library materials borrowed must be returned on or before the due date /time given. Normal loan period for materials borrowed from the main library is one week, while materials borrowed from the Special reserve Collection is three hours.
  3. Material borrowed may be renewed for a further period only if there are no requests for the same made by other users.
  4. Library materials from the Special reserve collection, which are borrowed for overnight or weekend use must be returned at 8.00 am when the Library opens.
  5. No Library materials may be taken out of the Library unless they have been officially issued to the user.
  6. At the end of each semester, all Library users are required to settle any overdue loans. Failure to do so leads into them being marked as defaulters and they may therefore forfeit the privilege of using the Library and borrowing materials thereof.
  7. Any user holding overdue library materials will not be registered at the library until the materials owed by the library are returned and the eventual overdue penalty has been paid.
  8. In the case of finalist students, examination, statement of results, transcripts and certificates will be withheld by the Deputy Provost for Academic Affairs until the library materials are returned or fines/penal-ties have been paid.
  9. The Librarian retains the right to recall any books issued before the date on which they are due.

Library By-Laws

  1. Smoking, eating and drinking are not allowed in the Library
  2. No bags, umbrellas, parcels etc. except files and books may be brought into the Library
  3. Discussion, loud laughter and other unnecessary noise disturbs other library users, and is therefore to be avoided.
  4. Silence must be observed in the library all the time. Mobile phones, pagers, and watch alarms should be switched off before entering the Library.
  5. Library books and other materials must be handled with care. Mutilation and damage of Library materials will be penalized.
  6. Abusive language or gestures, harassing or threatening behavior to-wards the library staff and others are not acceptable.
  7. On leaving the Library, all users are required to produce for inspection all books and other items.
  8. Readers are requested not to re-shelf any materials but to leave them at the tables to be re-shelved by the library staff.
  9. Reservation of seats is not permitted.
  10. Users must be decently dressed and conduct themselves properly in the Library.
  11. Library staff on duty have the right to request a user to leave the premise if found violating any rules.
  12. The Library will not accept any responsibility for the loss or misplacement of personal belongings.
  13. Theft and mutilation of library materials is a criminal offense. Anyone caught attempting to steal, stealing or having stolen library materials will be reported to relevant security institution (including Police) and college disciplinary organs for further action that may include prosecution, barring from using the Library or suspension from studies.
  14. All Library materials have to be returned before the end of the Semester.

Fines and Penalties

The following fines and penalties shall be imposed on anyone who will be breaking these rules and regulations. Library materials must be returned by the due date or earlier. Failure to do so will be treated as serious offense: he borrower will be required to pay fine for overdue and a processing cost of Tshs 10,000.

  1. Fine for Overdue Loans
    A fine imposed on borrowers for late returns of Library materials. A fine of Tshs 1,000 shall be paid for any library material for every additional day after the last day of returning. In addition to this, a processing cost of Tshs 10,000 must be paid. Failure to return the book after the additional fined 7 days will be considered book theft. Failure to pay the fine will result to denial to use the Library.
  2. Special Reserve Materials
    A fine of shillings 500 shall be paid after every additional hour. Failure to pay the fine will result in being banned from using the Library.
  3. Loss and Damage
    A borrower will be held responsible for materials out on loan. Therefore, it is the responsibility of the borrower to check and alert the library staff on the condition of the material before taking it out. If the material borrowed is damaged or is lost, an immediate report should be made to the Librarian.
    The borrower will be required to pay twice the price of the lost book. The fine is meant to cater for the replacement of the book, processing and other paper- works involved.
  4. Theft
    The penalty for any act of book theft shall be suspension from using the Library for the whole semester. Repetition of the same mistake shall lead into denial to access the Library accompanied with a warning letter copied to the Dean, Director or Head of Department.